Careers

The Associate Regional Vice President (AVP), will report directly to the Regional Vice President (RVP) of Security, Technology and Consulting (STC). The AVP will assist the RVP with managing regional operations, P&L, manage personnel and technical staff, provide sales support to both business development and strategic accounts, and provide leadership support on major projects. The AVP may also manage Directors and Project Managers, who in turn may manage a team.

ESSENTIAL FUNCTIONS:

• Provide leadership and support for global and regional strategic accounts engagements, especially in the areas of 1) Engineering & Project Management, of the Planning, Design, Bid, Construction Management, and Commissioning of Electronic Security Systems and other Low Voltage Systems, and 2) Operational Security, including but not limited to, Workplace Violence, Close Protection, Travel Security, Event Security, Kidnap Preparedness, and Physical Risk Assessments.

• Responsible for Marketing and Business Development, including the identification of opportunities, development of relationships and accounts, development of proposals, participation in presentation, negotiation of fees, and the oversight of opportunities with existing clients, accounts, and internal departments.
• Maintain project profitability, cost control, revenue projections, and employee productivity over regional operations.
• In addition to working with the RVP, collaborative efforts will involve strategic planning with the
• President of STC, COO, other AVP’s and senior management team.
• Responsible for the hiring, training, supervising, motivating, and mentoring of employees so they may perform their duties at a high level of excellence, professionalism and quality.
• Work with regional STC team members to ensure Guidepost is delivering a high level of product, customer service and client satisfaction.
• STC resource planning throughout the practice in collaboration with other regional offices.
• Management of centralized production organization supporting all STC offices.
• Establish STC procedures and policies that support the business division and conform to corporate policies.
• Oversee management of the office jurisdiction, diverse teams of project managers and all other direct and indirect reporting employees.
• Responsible for overall project deliverables, client relationships, and work product exceeding our client expectations.
• Responsible for the planning and successful implementation of long-term project strategies.

DETAILED WORK ACTIVITIES:

• Maintain technical subject matter expertise and or market understanding within industries supported by STC.

• Support of corporate finance, budget control and P&L management and forecasting processes.
• Proposal and fee estimation creation and review process for new and on-going engagements.
• Principal-level project oversight and interaction with STC client base.
• Able to provide and or support threat and physical security assessments, needs assessments, master planning, capital improvement budgeting, security systems design, technology designs, security department optimization, project management, and security improvement programs.
• Leverage extensive experience in the development and implementation of physical security system standards.

COMPETENCIES:

• Leadership & Navigation

• Business Acumen
• Marketing and Business Development
• Relationship Management; Mentoring
• Communication
• Engineering and Consultation
• Critical Evaluation
• Global & Cultural Awareness
• Ethical Practice

SUPERVISORY RESPONSIBILITY:
This position manages 1) the office jurisdiction, and 2) employees of the department as assigned and is responsible for the performance management and hiring of the employees within that department.

REQUIRED EDUCATION AND EXPERIENCE:

• Minimum of fifteen years of combined engineering and consultancy experience.

• Bachelor of Business Administration degree or equal work history experience.
• Software Application Requirements: MS Office Suite 2017 (Word, Excel, PowerPoint, OneNote, Outlook), MS Project, SmartSheet, BlueBeam Revu – Current Version.

PREFERRED EDUCATION AND EXPERIENCE:
ASIS CPP or PSP, CISSP, Certification desired.

TRAVEL:
Travel out-of-area to other regional offices and overnight travel is expected.

This full-time non-exempt position. The primary responsibility of the Accounting Specialist will be to coordinate and execute all processes related to general accounting transactions. This position will provide the employee the opportunity to gain valuable hands‐on experience and maintain a key position working with the corporate accounting team.

Responsibilities:

• Receive and log subcontractor invoices for entry in project accounting system and process through payables module

• Manage and coordinate the timely preparation, processing of pre‐bills and month-end bills for local and offices support by local DC office
• Set-up new cases and projects in Microsoft Dynamics Great Plains
• Partner with various employees across all offices to ensure accurate and timely issuance of bills to customers to enable prompt payment
• Provide prompt follow‐up to any billing and invoicing inquiries
• Organize and maintain the billing files; other documentation thoroughly and accurately, in accordance with company policy and accepted accounting practice
• Voucher accounts payable invoices
• Follow up and required data entry related to accounts receivable
• Payroll processing for local employees includes documentation and expense review
• Assist corporate accounting team on various special projects when assigned
• Ability to perform under strict deadlines maintaining attention to detail
• Ability to work overtime hours on certain key dates during the monthly close or other times in which the departmental workload is at a high level
• Other duties as assigned

Knowledge and Skills Requirements:

• Bachelor’s degree preferred; Associates Degree in Business, Accounting, or a related field minimally required.

• Three (3) to five (5) years’ experience in billing functions, preferably in consulting (i.e. Law Firm, Accounting Firm, Architect Firm, Engineering Firm etc.)
• Experience working with Great Plains and Jovaco software with an emphasis on the billing modules a plus
• Intermediate to advanced skills in Microsoft Office with a strong emphasis in Excel and MS Word
• Effective organizational and time management skills with experience working in a fast‐paced and high-volume environment with an emphasis on accuracy and timeliness
• Strong verbal and written communication skills and the ability to interact in a professional manner are required as this position will have a high level of exposure with both company employees and sub-contractors
• Collaborative team player with the desire to assist all members of the accounting and local office team

This position reports to the Regional Vice President and collaborates closely with other members of the organization. The Business Development Manager will be responsible for all prospecting/sales opportunities, efforts and successes within the company’s specified territory, and be a practitioner with business development experience in the security services industry.

In order to be successful, this position requires an experienced individual with in-depth physical security consulting knowledge, understanding of security operations and security technology, relationship management skills, sales and revenue generation experience, and proven written and verbal communication skills, i.e. a “seller/doer”.

JOB DUTIES:

• Identify business opportunities within the Region through architectural client contacts, contractors, owners / end users, lead organizations, and lead generator software/platforms.

• Liaison between regional management team, project managers, and the marketing team on all regional pursuits; attend pre-bid events and assist in making go/no go decisions on project pursuits.
• Execute the office business development plan and strategic approach. These efforts will be in collaboration with the regional management team, project managers and Marketing Team.
• Attend networking events to develop new relationships and strengthen the Guidepost brand including regional associations.
• Perform as a subject matter expert for physical security and corporate and operational security. Specifically, is considered a subject matter expert in the following domains:
  • Electronic Security Systems
  • Security Staffing and Guarding
  • Physical Security Measures
  • Risk Assessment Methodology
  • Workplace Violence, to include Active Assailant
  • Health & Safety
  • Travel Safety and Security
  • Event Security
  • Kidnap Preparedness
  • Close Protection, to include Executive Protection
• Customer relations, including maintenance of customer satisfaction metrics, responding to customer inquiries, answering phone inquiries, and answering technical and operational end user questions.

COMPETENCIES:

• Security Subject Matter Expert: Physical, Operational, and Electronics

• Business Development
• Strong Communications and Networking
• Relationship Management
• Strategic Marketer

REQUIRED EDUCATION AND EXPERIENCE:

• Bachelor’s degree and/or Ten (10) years overseeing operational security

• Must have experience selling/operating within one or more of our target markets: security services, commercial real estate (office, retail, restaurants, medical, etc.), municipalities, architects/designers, dealers/distributors, developers, and/or contractors.
• Understanding of project management life cycle, with an ability to read and understand proposals and develop from preliminary design through bid process to construction administration.
• Understanding of Corporate Security, physical security, security operations and coordinating security efforts within a corporate environment.
• Comfortable talking with new clients about new opportunities and expansion of existing engagements.

PREFERRED EDUCATION AND EXPERIENCE:

• CISSP, CPP and/or PSP

• CRM knowledge
• Experience in responding to RFP's and positioning the company for winning proposals
• Proficient in MS Office Suite 365 (Word, Excel, PowerPoint, OneNote, Outlook), InDesign preferred; advanced CRM experience, preferably Salesforce

Please apply via LinkedIn or careers@guidepostsolutions.com.

This full-time position requires an individual with project management skills, subject matter expertise, design and strategic planning. Time management skills are essential with proven written and verbal communication skills.

JOB DUTIES:

• Security and low-voltage system project management, design, implementation, and quality control

• Manage consulting assignments for key clients and support large project team deliverables as directed by management
• Meeting client budget, quality control, and scheduling requirements for assigned projects
• Project scheduling & coordination, managing project budgets and overall profitability
• Track project related issues and work with project team members to follow up on issues and status. Identify barriers to resolving issues and work to develop strategies to overcome barriers; provide follow activities around issues
• Project scheduling & coordination
• Project financial profitability
• Customer relations, including maintenance of customer satisfaction metrics, responding to customer inquiries, answering phone inquiries, and answering technical end user questions
• Responsible for effectively communication both internally and externally project documentation
• Conduct field surveys and client meetings
• Develop and implement best practices, standards and processes
• Travel as required, Domestic and International
• Other duties, as assigned

REQUIRED EDUCATION AND EXPERIENCE:

• Bachelor’s degree preferred or equivalent working experience of five (5) years in project management

• Understanding of project management life cycle, with an ability to read and understand proposals and develop from preliminary design through bid process to construction administration
• Strong writing skills
• Ability to achieve project goals in a fast-paced environment with multiple competing priorities

PREFERRED EDUCATION AND EXPERIENCE:

• Desired certifications based on specialization: ASIS CPP, PSP; BICSI RCDD; CSI CDT, CCCA; PMI PMP; and other construction and or project management certifications that bring value to our delivery of services

• Experience designing electronics systems

Please apply via LinkedIn or careers@guidepostsolutions.com.

Guidepost Solutions is a specialized provider of bespoke private investigations and business intelligence services. Our work involves high stakes litigation and disputes in the Americas. Most of our clients are international litigators and business decision-makers who rely on us to find critical information to help solve their, and their clients’, issues. We handle difficult cases in a hands-on fashion and find facts in challenging environments.

Job Duties:

• Conduct research in open source media, databases and in public records obtained from federal and county courts, county clerks, secretaries of state and other places
  
• Analyze and interpret the information obtained, using judgment, knowledge and intelligence
  
• Conduct interviews of clients and witnesses, onsite or on the telephone
  
• Create and deliver bespoke high-quality investigative reports
  
• Engage with other analysts and with senior management
  
• Work independently or in the field, using his/ her personal initiative

COMPETENCIES:

• The curiosity, tenacity and desire to solve complex cases

• Strong writing skills
• High standards of quality for work product
• Strong organizational skills, including the ability to multitask and juggle multiple priorities and deadlines
• Excellent presentation, communication and interpersonal skills

REQUIRED EDUCATION AND EXPERIENCE:

• A bachelor's degree, or higher

• Three years’ experience in a comparable field, such as research, the law or investigations
• Proficient in Microsoft Office tools

PREFERRED EDUCATION AND EXPERIENCE:

• Spanish-English bilingualism, or Portuguese-English

Travel:

• Travel out-of-area to other regional offices and internationally may be expected

Please apply via LinkedIn or careers@guidepostsolutions.com.

This full-time, non-exempt position supports the one of key members of the Executive team and is responsible for organizing and coordinating all administrative related duties. The position requires an individual with excellent communication skills both written and verbal, proficiency in computer programs, ability to multi-task, provide attention to detail, a high level of professionalism and integral team player to a dynamic corporate office.

RESPONSIBILITIES:

• Compile and distribute weekly executive report from PowerBI and Salesforce
  
• Salesforce data entry includes adding contacts, new opportunities and cases, uploading files, pipeline reports, etc.
  
• Ability to work extended hours occasionally if required to meet important deadlines
  
• Executive level administrative support including back-up support to CEO including:
  • Effectively manage, prioritize and optimize executives time, calendar and deliverables, ensuring that urgent and priority correspondence and matters are communicated in a timely and effective manner
  • Manage and coordinate travel arrangements
  • Coordinate and plan meetings and events for management
  • Complete time and expense reports including reporting project hours
  • Draft, prepare, format, and distribute contracts, proposals, correspondence, presentations, memos, pipeline reports, and other documents including filing
  • Answering phones and meet and greet clients
  • Various reporting as needed

  REQUIREMENTS:
  

  • Bachelor’s degree a plus

  • A minimum of five (5) years of experience in an administrative capacity at the executive level
  • Knowledge of office administration, including expertise in Outlook, Word, Excel and PowerPoint (intermediate level to advanced)
  • Salesforce knowledge and experience
  • Superior organizational and time management skills a must with strong business communication skills, professional attitude and attention to detail
  • Excellent oral and written communication skills
  • Ability to recognize and prioritize issues and take appropriate actions
  • Ability to work independently as well as collaboratively in a team
  • Experience in handling confidential and sensitive information appropriately

  Please apply via LinkedIn or careers@guidepostsolutions.com.

This full-time, non-exempt Office Assistant/AP & Billing Coordinator position requires an individual to provide office support, office and supports office management operations and general administrative duties to the Miami office. This position will also coordinate and execute processes related to AP transactions, billing and reporting. This position will provide the employee the opportunity to gain valuable hands‐on experience in the field of Finance and Accounting.

RESPONSIBILITIES:

• First point of contact for welcoming visitors to the office, answer incoming phone calls and direct inquiries
  
• Maintain safe and clean reception area including cleanliness of conference room(s)
  
• Assist in the maintenance and repair of office equipment
  
• Assist in ordering office supplies
  
• Responsible for updating office directory
  
• Manage incoming/outgoing mail including FedEx, UPS, etc.
  
• Provides general clerical and administrative support to all levels of professionals including:
  • Assist in proposal writing, heavy document editing and formatting
  • Prepare, edit and format correspondence, communications and other documents
  • Arrange and coordinate meetings and events including setting up conference calls
  • Assist in travel arrangements and reimbursement
  • Manage and update office publications
  • Assist in data entry and filing
  • Secure ID Line phone operator responsible for conducting phone screenings in English and Spanish
  • Back up, as required, to other Executive and other Administrative team members
  • Other duties, as assigned
  • Assist with AP and Billing functions
  • Receive and log subcontractor invoices for entry in project accounting system and process through payables module
  • Manage and coordinate the timely preparation, processing of pre‐bills and month-end bills for multiple offices
  • Set-up new cases and projects in Microsoft Dynamics Great Plains (training will be provided)

  KNOWLEDGE AND SKILL REQUIREMENTS:
  

  • A minimum of one (1) to three (3) years of experience providing administrative support is preferred but not required

  • One (1) to three (3) years’ experience in billing functions, preferably in consulting (i.e. Law Firm, Accounting Firm, Architect Firm, Engineering Firm etc.) preferred
  • Exceptional organizational skills
  • Exercises good problem-solving skills
  • Intermediate to advanced knowledge working in Microsoft Office Suite, preferably Office 2016
  • Exercises high attention to detail
  • Effective organizational and time management skills with experience working in a fast‐paced and high-volume environment with an emphasis on accuracy and timeliness
  • Strong verbal and written communication skills and the ability to interact in a professional manner are required as this position will have a high level of exposure with both company employees and sub-contractors
  • Collaborative team player with the desire to assist all members of the Team

  Please apply via LinkedIn or careers@guidepostsolutions.com.