Careers

The Proposal Manager, who reports to the Vice President, Marketing, supervises the day to day activity of a team of proposal writers and plays a critical role in quality assurance and data management that leads to winning new business and promoting the Guidepost Solutions brand.

Essential Functions:

• Produce professional sales proposals and responses to RFPs as part of a busy bi-coastal team.

• Manage the proposal process and team from start to finish
• Analyze requests for proposals, identify all requirements and criteria
  • Evaluate and assign proposals, manage the workflow of a bi-coastal proposal writing team
  • Ensure that all proposals are on track via regular status meetings and key reviews
  • Polish final proposals ensuring accuracy and effectiveness at solving customer needs while conveying why Guidepost Solutions is the best choice
  • Ensure data is captured, keyed into and tracked in Salesforce
• Provide excellent internal client service, including promptly responding to requests while managing multiple demands
• Conduct market research on prospective clients to ensure that sales teams are prepared when meeting with clients and prospects
• Develop tracking and reporting metrics
• Coordinate the design, building and organization of a library of templated materials
• Coordinate the development of proposal design requirements and ensure brand consistency
• Work collaboratively with the marketing team to create effective, customized and on-brand sales materials; regularly audit materials

Required Education and Experience:

• Bachelor’s degree in English, Communications, Business Administration or related field

• Five or more years of relevant work experience including supervisory experience
• Excellent communication, writing, proofreading and project management skills a must
• Ability to lead and motivate a busy team
• A strong understanding of effective proposal and business development strategies
• Ability to organize, prioritize and manage multiple, simultaneous, complex projects
• Ability to delve into and quickly gain an understanding of new industry sectors; professional services experience a plus
• Sense of urgency and ability to meet deadlines; flexible to manage demands outside of traditional business hours
• Knowledge of Salesforce
• PMP certification a plus

Please note, this position can either be based in our D.C. or NY office

The Proposal Writer reports to the Proposal Manager and produces sales materials and RFP responses that win new business and promote the Guidepost Solutions brand.

Essential Functions:

• Produce professional sales proposals and responses to RFPs as part of a busy bi-coastal team.

• Interpret requirements and specifications to go beyond the literal and understand the intent of each requirement; research prospects to effectively tailor messages.
• Work with the proposal manager, business development lead, project manager and others to strategize the approach and gather the content needed to meet customer needs.
• Craft new content on a proposal-by-proposal basis.
• Ensure written responses are accurate and error-free.
• Print, assemble and ship on deadline.
• Assist in creating and refining a library of templated and custom content.
• Capture and key essential data into Salesforce.
• Work collaboratively with the marketing team to create effective, customized and on-brand sales materials.

Required Education and Experience:

• Bachelor’s degree in English, Communications, Business Administration or related field

• 2-4 years of professional writing/proposal development experience
• Proven writing skills; strong knowledge of and experience working with AP Style
• A strong understanding of effective proposal and business development strategies
• Ability to organize, prioritize and manage multiple, simultaneous, complex projects
• Ability to delve into and quickly gain an understanding of new industry sectors; professional services experience a plus
• Sense of urgency and ability to meet deadlines; ability to work a flexible schedule
• Ability to work in a Word, PowerPoint and InDesign
• Creative, out of the box thinker
• Knowledge of Salesforce

Please note, this position can either be based in our D.C. or NY office.

This position reports to the Regional Vice President and collaborates closely with other members of the organization. The Business Development Manager will be responsible for all prospecting/sales opportunities, efforts and successes within the company’s specified territory, and be a practitioner with business development experience in the security services industry. Specifically:

• Facility Risk Assessments

• Operational Security, such as Guarding, Workplace Violence, Travel and Event Security,
• Close Protection, and Kidnap Preparedness
• Electronic and Physical Security Measures

JOB DUTIES:

• Identify business opportunities within the Texas Region through architectural client contacts, contractors, owners / end users, lead organizations, and website/telephone research

• Create and develop a business development plan and strategic approach. These efforts will be in collaboration with the regional management team, project managers and Marketing Team
• Liaison between regional management team, project managers, and the marketing team on all regional pursuits; attend pre-bid events and assist in making go/no go decisions on project pursuits
• Attend networking events to develop new relationships and strengthen the Guidepost brand including regional associations
• Build new sales initiatives and partnerships in the region; schedule and co-present Lunch & Learn programs and assist with regional symposiums, workshops, forums, and seminars
• Work collaboratively with marketing on meeting proposals, project deadlines, market strategies & promotional ideas, etc.
• Work in CRM system while keeping pipeline updated; providing necessary reports to executive leadership

COMPETENCIES:

1. Business Development
2. Strong Communicator
3. Relationship Management
4. Networking
5. Strategic Marketer
6. Leadership & Navigation
7. Expertise in A/E/C industry

REQUIRED EDUCATION AND EXPERIENCE:
Bachelor's Degree in Business Administration, Marketing, Communications or equivalent five years of experience in business development

PREFERRED EDUCATION AND EXPERIENCE:

• Preferred experience selling/operating within one or more of our target markets: security services, commercial real estate (office, retail, restaurants, medical, etc.), municipalities, architects/designers, dealers/distributors, developers, and/or contractors

• Excellent client relation skills with the ability to cold-call new leads and build on existing client base
• Strategic thinker and advanced skills in organization, communication, writing, and customer service
• Ability to interface with all levels of management both internally and externally
• Experience in responding to RFP's and positioning the company for winning proposals
• Proficient in MS Office Suite 365 (Word, Excel, PowerPoint, OneNote, Outlook), InDesign preferred;
• advanced CRM experience, preferably Salesforce

Full-time position requires an experienced individual with in-depth physical security knowledge, understanding of security operations, security technology, project management skills, strategic planning skills, time management skills and proven written and verbal communication skills.
Job Duties:

• Perform as a subject matter expert for physical security and corporate and operational security. Specifically, is considered a subject matter expert in the following domains (in order of importance):
  • Facility Risk Assessments
  • Workplace Violence, to include Active Assailant
  • Security Staffing and Guarding
  • Health & Safety
  • Travel Safety and Security
  • Event Security
  • Kidnap Preparedness
  • Technical Security Countermeasures (Anti-Eavesdropping)
• Technical security consulting and security system project management, design, implementation, and quality control
• Security master planning program development and report writing
• Managing consulting assignments for key clients and supporting large project team deliverables as directed by management
• Customer relations, including maintenance of customer satisfaction metrics, responding to customer inquiries, answering phone inquiries, and answering technical and operational end user questions
• Management of your time and our project budgets/job profitability, including prioritization of tasks, timing and deadlines to manage multiple deliverables
• Track project related issues and work with Project Manager and project team members to follow up on issues and status. Identify barriers to resolving issues and work with Project
• Manager to develop strategies to overcome barriers; provide follow activities around issues
• Project financial profitability
• Project scheduling & coordination
• Effective communication & project documentation
• Utilizes your experience and expertise in developing and implementing best practices, standards and processes
• Field surveys & meetings

Competencies:

1. Project Lifecycle Management
2. Operational and Technical Security
3. Communication
4. Consultation
5. Relationship Management
6. Ethical Practice

Required Education and Experience:

• Bachelor’s degree

• Ten (10) years overseeing operational security
• CPP and/or PSP
• Demonstratable experience in Job Duties outlined above

Preferred Education and Experience:
Understanding of project management life cycle, with an ability to read and understand proposals and develop from preliminary design through bid process to construction administration

• Understanding of Corporate Security, physical security, security operations and coordinating security efforts within a corporate environment

• Comfortable talking with new clients about new opportunities and expansion of existing engagements

Additional Eligibility Qualifications:
CISSP or PE