Careers

The primary responsibility of the Billing/AR Specialist will be to coordinate and execute all processes related to invoicing transactions. This position must have a thorough understanding of project billing for percent complete, fixed price, and time and materials based projects.

ESSENTIAL FUNCTIONS:

• Partner with various employees across multiple offices to prepare and ensure accurate and timely issuance of invoices to clients to enable prompt payment
• Provide prompt follow‐up to any billing and invoicing inquiries from internal and/or external sources
• Organize and maintain the billing files for multiple locations. Maintain databases for client contacts, invoice reporting, project reporting other documentation thoroughly and accurately, in accordance with company policy and accepted accounting practice.
• Accounts Receivables/ Collections; issue weekly AR reports to Project Managers
• Accruals / Adjustments
• Perform daily filing and archiving duties
• Request remittance advices
• Research project contracts against A/R report

COMPETENCIES:

• Strong communication
• Customer service
• Collaborative
• Detailed
• Analytical

POSITION TYPE/EXPECTED HOURS OF WORK:
This is a full-time position. Days and hours of work are generally Monday through Friday, 9 a.m. to 5:30 p.m. Ability to work overtime hours on certain key dates during the monthly close or other times in which the departmental workload is at a high level.

REQUIRED EDUCATION AND EXPERIENCE:
Three (3) to five (5) years’ experience working in similar capacity

PREFERRED EDUCATION AND EXPERIENCE:

• Experience working with ERP system, Great Plains
• Experience with Jovaco or project accounting application
• Intermediate skills in Microsoft Excel and Word with ability to create and format reports
• Some college accounting preferred

This full-time non-exempt position. The primary responsibility of the Accounting Specialist will be to coordinate and execute all processes related to general accounting transactions. This position will provide the employee the opportunity to gain valuable hands‐on experience and maintain a key position working with the corporate accounting team.

Responsibilities:

• Receive and log subcontractor invoices for entry in project accounting system and process through payables module

• Manage and coordinate the timely preparation, processing of pre‐bills and month-end bills for local and offices support by local DC office
• Set-up new cases and projects in Microsoft Dynamics Great Plains
• Partner with various employees across all offices to ensure accurate and timely issuance of bills to customers to enable prompt payment
• Provide prompt follow‐up to any billing and invoicing inquiries
• Organize and maintain the billing files; other documentation thoroughly and accurately, in accordance with company policy and accepted accounting practice
• Voucher accounts payable invoices
• Follow up and required data entry related to accounts receivable
• Payroll processing for local employees includes documentation and expense review
• Assist corporate accounting team on various special projects when assigned
• Ability to perform under strict deadlines maintaining attention to detail
• Ability to work overtime hours on certain key dates during the monthly close or other times in which the departmental workload is at a high level
• Other duties as assigned

Knowledge and Skills Requirements:

• Bachelor’s degree preferred; Associates Degree in Business, Accounting, or a related field minimally required.

• Three (3) to five (5) years’ experience in billing functions, preferably in consulting (i.e. Law Firm, Accounting Firm, Architect Firm, Engineering Firm etc.)
• Experience working with Great Plains and Jovaco software with an emphasis on the billing modules a plus
• Intermediate to advanced skills in Microsoft Office with a strong emphasis in Excel and MS Word
• Effective organizational and time management skills with experience working in a fast‐paced and high-volume environment with an emphasis on accuracy and timeliness
• Strong verbal and written communication skills and the ability to interact in a professional manner are required as this position will have a high level of exposure with both company employees and sub-contractors
• Collaborative team player with the desire to assist all members of the accounting and local office team

This position reports to the Regional Vice President and collaborates closely with other members of the organization. The Business Development Manager will be responsible for all prospecting/sales opportunities, efforts and successes within the company’s specified territory, and be a practitioner with business development experience in the security services industry.

In order to be successful, this position requires an experienced individual with in-depth physical security consulting knowledge, understanding of security operations and security technology, relationship management skills, sales and revenue generation experience, and proven written and verbal communication skills, i.e. a “seller/doer”.

JOB DUTIES:

• Identify business opportunities within the Region through architectural client contacts, contractors, owners / end users, lead organizations, and lead generator software/platforms.

• Liaison between regional management team, project managers, and the marketing team on all regional pursuits; attend pre-bid events and assist in making go/no go decisions on project pursuits.
• Execute the office business development plan and strategic approach. These efforts will be in collaboration with the regional management team, project managers and Marketing Team.
• Attend networking events to develop new relationships and strengthen the Guidepost brand including regional associations.
• Perform as a subject matter expert for physical security and corporate and operational security. Specifically, is considered a subject matter expert in the following domains:
  • Electronic Security Systems
  • Security Staffing and Guarding
  • Physical Security Measures
  • Risk Assessment Methodology
  • Workplace Violence, to include Active Assailant
  • Health & Safety
  • Travel Safety and Security
  • Event Security
  • Kidnap Preparedness
  • Close Protection, to include Executive Protection
• Customer relations, including maintenance of customer satisfaction metrics, responding to customer inquiries, answering phone inquiries, and answering technical and operational end user questions.

COMPETENCIES:

• Security Subject Matter Expert: Physical, Operational, and Electronics

• Business Development
• Strong Communications and Networking
• Relationship Management
• Strategic Marketer

REQUIRED EDUCATION AND EXPERIENCE:

• Bachelor’s degree and/or Ten (10) years overseeing operational security

• Must have experience selling/operating within one or more of our target markets: security services, commercial real estate (office, retail, restaurants, medical, etc.), municipalities, architects/designers, dealers/distributors, developers, and/or contractors.
• Understanding of project management life cycle, with an ability to read and understand proposals and develop from preliminary design through bid process to construction administration.
• Understanding of Corporate Security, physical security, security operations and coordinating security efforts within a corporate environment.
• Comfortable talking with new clients about new opportunities and expansion of existing engagements.

PREFERRED EDUCATION AND EXPERIENCE:

• CISSP, CPP and/or PSP

• CRM knowledge
• Experience in responding to RFP's and positioning the company for winning proposals
• Proficient in MS Office Suite 365 (Word, Excel, PowerPoint, OneNote, Outlook), InDesign preferred; advanced CRM experience, preferably Salesforce

Please apply via LinkedIn or careers@guidepostsolutions.com.

This full-time position requires an individual with project management skills, subject matter expertise, design and strategic planning. Time management skills are essential with proven written and verbal communication skills.

JOB DUTIES:

• Security and low-voltage system project management, design, implementation, and quality control

• Manage consulting assignments for key clients and support large project team deliverables as directed by management
• Meeting client budget, quality control, and scheduling requirements for assigned projects
• Project scheduling & coordination, managing project budgets and overall profitability
• Track project related issues and work with project team members to follow up on issues and status. Identify barriers to resolving issues and work to develop strategies to overcome barriers; provide follow activities around issues
• Project scheduling & coordination
• Project financial profitability
• Customer relations, including maintenance of customer satisfaction metrics, responding to customer inquiries, answering phone inquiries, and answering technical end user questions
• Responsible for effectively communication both internally and externally project documentation
• Conduct field surveys and client meetings
• Develop and implement best practices, standards and processes
• Travel as required, Domestic and International
• Other duties, as assigned

REQUIRED EDUCATION AND EXPERIENCE:

• Bachelor’s degree preferred or equivalent working experience of five (5) years in project management

• Understanding of project management life cycle, with an ability to read and understand proposals and develop from preliminary design through bid process to construction administration
• Strong writing skills
• Ability to achieve project goals in a fast-paced environment with multiple competing priorities

PREFERRED EDUCATION AND EXPERIENCE:

• Desired certifications based on specialization: ASIS CPP, PSP; BICSI RCDD; CSI CDT, CCCA; PMI PMP; and other construction and or project management certifications that bring value to our delivery of services

• Experience designing electronics systems

Please apply via LinkedIn or careers@guidepostsolutions.com.

This full-time, non-exempt Office Assistant position resides at the front desk and supports the front office operations and general administrative support to the office. As an integral team player to a dynamic corporate office, this position requires excellent communication skills, proficiency in computer programs, ability to multi-task, attention to detail, and a high level of professionalism.

Responsibilities:
Front office duties include:

• First point of contact for welcoming visitors to the office, answer incoming phone calls and direct inquiries
  
• Maintains safe and clean reception, kitchen area and conference room(s)
  
• Maintenance of office equipment
  
• Ordering/stocking of office supplies
  
• Managing and updating office publications
  
• Manage incoming/outgoing mail including FedEx, UPS, etc.
  
• Manage conflict checks

Office Coordination- Provides general clerical and administrative support to all levels of professionals including:

• Working with Office Head on office space coordination
  
• Report service requests in the building management request system
  
• Document editing and formatting
  
• Prepare, edit, and format correspondence, communications, and other documents
  
• Arrange and coordinate meetings and events including setting up conference calls
  
• Assists in travel arrangements
  
• Assists in data entry and filing
  
• Back up, as required, to other Executive and other Administrative team members
  
• Arrive to work, on time, as scheduled
  
• Other duties, as assigned

Knowledge and Skills Requirements:

• A minimum of three (3) to five (5) years’ experience providing administrative support
  
• Knowledge of customer service practices and principles
  
• Intermediate to advanced knowledge working in Microsoft Office Suite, preferably Office 2016
  
• Experience in working with Salesforce or other CRM systems
  
• Excellent verbal and written communication skills
  
• Strong customer service skills
  
• Exercises high attention to detail
  
• Professionalism
  
• Contributes to team effort by accomplishing related results as needed
  
• Bilingual a plus

Please apply via LinkedIn or careers@guidepostsolutions.com.