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STABLE LEADERSHIP, DRIVEN BY EXPERIENCE

Careers

Join Our Trusted Team Of Experts

Guidepost Solutions is always looking to expand our team of professionals to better meet the needs of our clients. Our employees are industry leaders, independent thinkers, solution-oriented and skillful problem solvers.

In addition to full-time employment, we also offer year-round paid internship opportunities for students and recent graduates with an interest in pursuing a career in investigations, compliance, or security, as well as paid internships for law students focusing on compliance and investigations.

Guidepost Solutions is an Equal Opportunity/Affirmative Action Employer.

This full-time position requires an experienced individual with project management skills, customer relations skills, physical and technology security subject matter expertise, strategic planning skills, time management skills and proven written and verbal communication skills.

Responsibilities:

  • Security system project management, design, implementation, and quality control
  • Security operations understanding and security master planning report writing
  • Managing consulting assignments for key clients and supporting large project team deliverables as directed by management
  • Customer relations, including maintenance of customer satisfaction metrics, responding to customer inquiries, supporting new customer opportunity proposal creation and expanding customer opportunities, responding to client phone inquiries, and answering technical end user questions
  • Meeting client budget, quality control, and schedule requirements for assigned projects
  • Management of time and region project budgets/job profitability, including prioritization of tasks, timing and deadlines to manage multiple deliverables
  • A motivated self-starter with a focus on consistency. Understand the task at hand and always work with your internal team to better any process for accuracy, efficiency and productivity
  • Communicate with your team and manager to eliminate last minute issues providing ample time to mitigate obstacles and address challenges
  • Project manager for large complex projects and clients
  • Understanding of project management life cycle, with an ability to read and understand proposals and develop preliminary project plans (tasks, timeframes, deliverables)
  • Track project related issues and work with Project Manager and project team members to follow up on issues and status. Identify barriers to resolving issues and work with Project Manager to develop strategies to overcome barriers; provide follow activities around issues
  • Project scheduling & coordination
  • Project financial profitability
  • Management of team dynamics and team execution of project deliverables
  • Effective communication & project documentation
  • Utilizes your experience and expertise in developing and implementing best practices, standards and processes
  • Field surveys & meetings
  • Travel as required – Domestic and International
  • Other duties as assigned

Knowledge and Skills Requirements:

  • Bachelor’s degree preferred or equivalent working experience of seven (7) years in security systems design and project management
  • Strong and proven knowledge of security systems design
  • Strong and proven physical security background including CPTED, defense in depth, and other industry practices
  • Understanding of project management life cycle, with an ability to read and understand proposals and develop from preliminary design through bid process to construction administration
  • Strong verbal and written communication skills
  • Able to independently drive projects through to completion
  • Analytical and have good problem solving skills Ability to achieve project goals in a fast- paced environment with multiple conflicting priorities
  • Desired certifications: ASIS CPP, PSP; Construction and or project management PMI certifications
  • Software Application Requirements: MS Office Suite (Word, Excel, PowerPoint, OneNote, Outlook), SmartSheet and Microsoft Project Manager applications, Autodesk Design Review and Bluebeam – Current Version
  • Comfortable talking to new clients about new opportunities and expansion of existing engagement

Position Overview:
This full-time position will report to the Senior Managing Director and requires an individual with project management skills, experience conducting research in various forms, managing investigations, strategic planning skills, and proven written and verbal communication skills.

Responsibilities:

  • Manage and conduct research involving cases such as pre-employment checks, due diligence, litigation support, financial fraud investigations, and compliance monitorships

    • Ability to collect and analyze various types of records including legal, financial and public records

    • Ability to summarize research results accurately and concisely in written reports for a sophisticated client base consisting of top-tier law firms, financial institutions and corporations

  • Client relations, including participation in business development meetings and calls, ongoing client interaction throughout the life of a project and follow-up communications upon project completion
  • Draft and edit concise reports summarizing information identified.
  • Keep current on changes to propriety and public databases; investigative research tools and technologies
  • Track project related issues and work with senior management and project team members to follow up on issues and status. Identify barriers to resolving issues and work with the team to develop strategies to overcome barriers; provide follow on activities around issues
  • Strong administrative responsibilities including administering database contracts, reviewing and approving subcontractor invoices and timekeeping
  • Depending on project caseload/deadlines, the position may require additional hours
  • Other duties, as assigned


Knowledge and Skill Requirements:
  • Bachelor’s Degree required
  • A minimum of 6-8 years’ experience writing and conducting public records research
  • Possess excellent research and analytical skills
  • Wide range knowledge of industry databases
  • Strong client relationship management skills
  • Experience in and ability to maintain strict confidentiality
  • Ability to multi-task, manage various cases/projects, and meet high priority deadlines
  • Strong analytical skills, attention to detail and creativity
  • Strong verbal and written communication skills

Position Overview:
This full-time, non-exempt position supports the front office operations and provides administrative support to both the San Francisco and Los Angeles offices. As an integral team player to a dynamic office, this position requires excellent communication skills, proficiency in computer programs, ability to multi-task, provide attention to detail, and a high level of professionalism.

Responsibilities:

  • Provides administrative support to Senior Managing Directors and staff in both San Francisco and Los Angeles offices:

    • Book travel (international and domestic)

    • Maintain travel records, process and submit corporate expenses; reconcile credit card bill and review charges, collect applicable receipts
    • Organize calendars
    • Set-up and coordinate meetings

  • Front office duties include:

    • Welcome visitors to the office, answer incoming phone calls and direct inquiries

    • Maintains safe and presentable reception area and conference room (s)
    • Assist in the maintenance of office equipment
    • Liaison with IT professionals, corporate headquarters and other vendors
    • Assist in ordering office supplies
    • Manage incoming/outgoing mail including FedEx, UPS, etc.
    • Maintain office records

  • Review and edit invoices and process billing; work closely with corporate headquarters in New York
  • Assist with research on investigation cases as needed
  • Other duties, as assigned

Knowledge and Skill Requirements:

  • A minimum of two plus (2+) years of experience in an administrative capacity
  • Bachelor’s degree a plus
  • Advanced proficiency in Microsoft Office Suite
  • Experience in working with Salesforce or other CRM systems a plus
  • Strong writing and communication skills
  • Excellent interpersonal and organizational skills
  • Strong research skills
  • Ability to maintain strict confidentiality in performing duties including but not limited to any information on cases that are or have been worked by the office
  • Knowledge of basic accounting principles a plus

Position Overview:
This full-time non-exempt position. The primary responsibility of the Billing Specialist will be to coordinate and execute all processes related to invoicing transactions. This position will provide the employee the opportunity to gain valuable hands-on experience and maintain a key position on the corporate accounting team.

Responsibilities:

  • Receive and log subcontractor invoices for entry in project accounting system and process through payables module

  • Manage and coordinate the timely preparation, processing of pre-bills and month-end bills for multiple offices
  • Set-up new cases and projects in Microsoft Dynamics Great Plains
  • Partner with various employees across all offices to ensure accurate and timely issuance of bills to customers to enable prompt payment
  • Provide prompt follow-up to any billing and invoicing inquiries
  • Organize and maintain the billing files for multiple locations; other documentation thoroughly and accurately, in accordance with company policy and accepted accounting practice
  • Assist manager and department members on various special projects that get assigned to the Accounting Team
  • Ability to perform under strict deadlines
  • Ability to work overtime hours on certain key dates during the monthly close or other times in which the departmental workload is at a high level
  • Other duties as assigned

Knowledge and Skill Requirements:

  • Bachelor’s degree preferred; Associates Degree in Business, Accounting, or a related field minimally required.

  • Three (3) to five (5) years’ experience in billing functions, preferably in consulting (i.e. Law Firm, Accounting Firm, Architect Firm, Engineering Firm etc.)
  • Experience working with Great Plains and Jovaco software with an emphasis on the billing modules a plus
  • Intermediate to advanced skills in Microsoft Office with a strong emphasis in Excel and MS Word
  • Effective organizational and time management skills with experience working in a fast-paced and high volume environment with an emphasis on accuracy and timeliness
  • Strong verbal and written communication skills and the ability to interact in a professional manner are required as this position will have a high level of exposure with both company employees and sub-contractors
  • Collaborative team player with the desire to assist all members of the Accounting Team

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