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STABLE LEADERSHIP, DRIVEN BY EXPERIENCE

Careers

Join Our Team Of Experts

We are always looking to expand our team of talented professionals to best meet the needs of our clients across the globe. We seek independent thinkers and solutions-oriented and skillful problem solvers.

Our commitment to each other is strong.

We place a high value on integrity and respect in the workplace. We want to be a company known for its ethical leadership; a place where employees are proud to work; and clients, partners, colleagues and others are at the heart of everything we do.

We hold ourselves to a high standard of performance. We prize innovative ideas and the teamwork it takes to make them into reality.

Great companies are judged by what they do, not by what they say. To be the best, we commit to continually push ourselves in new and exciting directions. Won’t you join us!

We are always looking to expand our team of talented professionals to best meet the needs of our clients across the globe. We seek independent thinkers and solutions-oriented and skillful problem solvers.

Our commitment to each other is strong.

We place a high value on integrity and respect in the workplace. We want to be a company known for its ethical leadership; a place where employees are proud to work; and clients, partners, colleagues and others are at the heart of everything we do.

We hold ourselves to a high standard of performance. We prize innovative ideas and the teamwork it takes to make them into reality.

Great companies are judged by what they do, not by what they say. To be the best, we commit to continually push ourselves in new and exciting directions. Won’t you join us!

CURRENT JOB OPENINGS

For more information on our current job openings, please contact the Human Resources department at careers@guidepostsolutions.com.

The Proposal Manager, who reports to the Vice President, Marketing, supervises the day to day activity of a team of proposal writers and plays a critical role in quality assurance and data management that leads to winning new business and promoting the Guidepost Solutions brand.

Essential Functions:

  • Produce professional sales proposals and responses to RFPs as part of a busy bi-coastal team.

  • Manage the proposal process and team from start to finish
  • Analyze requests for proposals, identify all requirements and criteria
    • Evaluate and assign proposals, manage the workflow of a bi-coastal proposal writing team
    • Ensure that all proposals are on track via regular status meetings and key reviews
    • Polish final proposals ensuring accuracy and effectiveness at solving customer needs while conveying why Guidepost Solutions is the best choice
    • Ensure data is captured, keyed into and tracked in Salesforce
  • Provide excellent internal client service, including promptly responding to requests while managing multiple demands
  • Conduct market research on prospective clients to ensure that sales teams are prepared when meeting with clients and prospects
  • Develop tracking and reporting metrics
  • Coordinate the design, building and organization of a library of templated materials
  • Coordinate the development of proposal design requirements and ensure brand consistency
  • Work collaboratively with the marketing team to create effective, customized and on-brand sales materials; regularly audit materials

Required Education and Experience:

  • Bachelor’s degree in English, Communications, Business Administration or related field

  • Five or more years of relevant work experience including supervisory experience
  • Excellent communication, writing, proofreading and project management skills a must
  • Ability to lead and motivate a busy team
  • A strong understanding of effective proposal and business development strategies
  • Ability to organize, prioritize and manage multiple, simultaneous, complex projects
  • Ability to delve into and quickly gain an understanding of new industry sectors; professional services experience a plus
  • Sense of urgency and ability to meet deadlines; flexible to manage demands outside of traditional business hours
  • Knowledge of Salesforce
  • PMP certification a plus



Please note, this position can either be based in our D.C. or NY office

The Proposal Writer reports to the Proposal Manager and produces sales materials and RFP responses that win new business and promote the Guidepost Solutions brand.

Essential Functions:

  • Produce professional sales proposals and responses to RFPs as part of a busy bi-coastal team.

  • Interpret requirements and specifications to go beyond the literal and understand the intent of each requirement; research prospects to effectively tailor messages.
  • Work with the proposal manager, business development lead, project manager and others to strategize the approach and gather the content needed to meet customer needs.
  • Craft new content on a proposal-by-proposal basis.
  • Ensure written responses are accurate and error-free.
  • Print, assemble and ship on deadline.
  • Assist in creating and refining a library of templated and custom content.
  • Capture and key essential data into Salesforce.
  • Work collaboratively with the marketing team to create effective, customized and on-brand sales materials.

Required Education and Experience:

  • Bachelor’s degree in English, Communications, Business Administration or related field

  • 2-4 years of professional writing/proposal development experience
  • Proven writing skills; strong knowledge of and experience working with AP Style
  • A strong understanding of effective proposal and business development strategies
  • Ability to organize, prioritize and manage multiple, simultaneous, complex projects
  • Ability to delve into and quickly gain an understanding of new industry sectors; professional services experience a plus
  • Sense of urgency and ability to meet deadlines; ability to work a flexible schedule
  • Ability to work in a Word, PowerPoint and InDesign
  • Creative, out of the box thinker
  • Knowledge of Salesforce

Please note, this position can either be based in our D.C. or NY office.

This position reports to the Regional Vice President and collaborates closely with other members of the organization. The Business Development Manager will be responsible for all prospecting/sales opportunities, efforts and successes within the company’s specified territory, and be a practitioner with business development experience in the security services industry. Specifically:

  • Facility Risk Assessments

  • Operational Security, such as Guarding, Workplace Violence, Travel and Event Security,
  • Close Protection, and Kidnap Preparedness
  • Electronic and Physical Security Measures

JOB DUTIES:

  • Identify business opportunities within the Texas Region through architectural client contacts, contractors, owners / end users, lead organizations, and website/telephone research

  • Create and develop a business development plan and strategic approach. These efforts will be in collaboration with the regional management team, project managers and Marketing Team
  • Liaison between regional management team, project managers, and the marketing team on all regional pursuits; attend pre-bid events and assist in making go/no go decisions on project pursuits
  • Attend networking events to develop new relationships and strengthen the Guidepost brand including regional associations
  • Build new sales initiatives and partnerships in the region; schedule and co-present Lunch & Learn programs and assist with regional symposiums, workshops, forums, and seminars
  • Work collaboratively with marketing on meeting proposals, project deadlines, market strategies & promotional ideas, etc.
  • Work in CRM system while keeping pipeline updated; providing necessary reports to executive leadership

COMPETENCIES:

  1. Business Development
  2. Strong Communicator
  3. Relationship Management
  4. Networking
  5. Strategic Marketer
  6. Leadership & Navigation
  7. Expertise in A/E/C industry

REQUIRED EDUCATION AND EXPERIENCE:
Bachelor's Degree in Business Administration, Marketing, Communications or equivalent five years of experience in business development

PREFERRED EDUCATION AND EXPERIENCE:

  • Preferred experience selling/operating within one or more of our target markets: security services, commercial real estate (office, retail, restaurants, medical, etc.), municipalities, architects/designers, dealers/distributors, developers, and/or contractors

  • Excellent client relation skills with the ability to cold-call new leads and build on existing client base
  • Strategic thinker and advanced skills in organization, communication, writing, and customer service
  • Ability to interface with all levels of management both internally and externally
  • Experience in responding to RFP's and positioning the company for winning proposals
  • Proficient in MS Office Suite 365 (Word, Excel, PowerPoint, OneNote, Outlook), InDesign preferred;
  • advanced CRM experience, preferably Salesforce

The primary responsibility of the Billing/AR Specialist will be to coordinate and execute all processes related to invoicing transactions. This position must have a thorough understanding of project billing for percent complete, fixed price, and time and materials based projects.

ESSENTIAL FUNCTIONS:

  • Partner with various employees across multiple offices to prepare and ensure accurate and timely issuance of invoices to clients to enable prompt payment
  • Provide prompt follow‐up to any billing and invoicing inquiries from internal and/or external sources
  • Organize and maintain the billing files for multiple locations. Maintain databases for client contacts, invoice reporting, project reporting other documentation thoroughly and accurately, in accordance with company policy and accepted accounting practice.
  • Accounts Receivables/ Collections; issue weekly AR reports to Project Managers
  • Accruals / Adjustments
  • Perform daily filing and archiving duties
  • Request remittance advices
  • Research project contracts against A/R report

COMPETENCIES:

  • Strong communication
  • Customer service
  • Collaborative
  • Detailed
  • Analytical

POSITION TYPE/EXPECTED HOURS OF WORK:
This is a full-time position. Days and hours of work are generally Monday through Friday, 9 a.m. to 5:30 p.m. Ability to work overtime hours on certain key dates during the monthly close or other times in which the departmental workload is at a high level.

REQUIRED EDUCATION AND EXPERIENCE:
Three (3) to five (5) years’ experience working in similar capacity

PREFERRED EDUCATION AND EXPERIENCE:

  • Experience working with ERP system, Great Plains
  • Experience with Jovaco or project accounting application
  • Intermediate skills in Microsoft Excel and Word with ability to create and format reports
  • Some college accounting preferred

In addition to full-time employment, we also offer summer paid internship opportunities for students and recent graduates with an interest in pursuing a career in investigations, compliance, or security, as well as paid internships for law students focusing on compliance and investigations.

Guidepost Solutions is an Equal Opportunity/Affirmative Action Employer.

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